skip to main content | screen reader access
 
font size:  Decrease font Size Normal Font Size Increase Font Size Standard Contrast High Contrast
Rajya Sabha
You are here: [Home ] >Secretariat >Recruitment Rules>The Rajya Sabha Secretariat Order, 1974

THE RAJYA SABHA SECRETARIAT (METHODS OF RECRUITMENT
AND QUALIFICATIONS FOR APPOINTMENT) ORDER, 1974

In exercise of the powers conferred by sub-rule (2) of rule 4 and rule 5 of the Rajya Sabha Secretariat (Recruitment and Conditions of Service) Rules, 1957, and in supersession of the Rajya Sabha Secretariat (Methods of Recruitment and Qualifications for Appointment) Order, 1969, and all other orders made by the Chairman in this behalf, the Chairman hereby makes the following Order: -

O R D E R

1.             Short title and commencement– (1) This Order may be called the Rajya Sabha Secretariat (Methods of Recruitment and Qualifications for Appointment) Order, 1974.(2)                It shall come into force in the 1st day of December, 1974.

2.                Definitions – In this Order, unless the context otherwise requires – 

                (a)                “Chairman” means the Chairman of the Rajya Sabha; 

(b)           “Secretary-General” means the Secretary-General of the Rajya Sabha; 

                (c)                “Service” means service in the Rajya Sabha Secretariat; and 

                (d)                “the Schedule” means the Schedule to this Order; 

3.             Methods of recruitment – The recruitment to a post or class of posts mentioned in column 1 of the Schedule shall be made by the method or methods and in the manner specified in a corresponding entry in column 3 of the Schedule, and where more than one such method has been so specified, the proportion of vacancies to be filled by each method shall be such as is specified in the corresponding entry in column 2 of the Schedule: 

                Provided that the Secretary-General may in any particular case of a post or class of posts vary the proportion of vacancies to be filled by various methods, and may depute an officer from one Service to another Service in the interest of Parliamentary work. 

4.                Qualifications for appointment – The qualifications required for appointment to the various categories of posts mentioned in column 1 of the Schedule shall be such as are specified in the corresponding entries in column 3 of the Schedule : 

                Provided that where no qualification is specified for any post or class of posts, the Secretary-General may, by a special or general order, specify the qualifications for that post or class of posts. 

*Provided further that where a minimum qualification has been prescribed in the Schedule for a post or a class of posts for direct recruitment, the number of candidates to be called for test/ selection may be restricted after screening to a reasonable number of candidates keeping in view their academic performance and work experience. 

5.             Variation of proportion of vacancies to be filled by prescribed method(1)           The proportion of vacancies to be filled by each method indicated in column 2 of the Schedule against a post or class of posts mentioned in column 1 thereof shall, as far as possible, be adhered to: 

                Provided that wherever a variation has taken place under paragraph 3, necessary steps shall be taken to restore the prescribed proportion by adjusting recruitment thereafter to the post or class of posts to which the proportion relates. 

(2)           Nothing in sub-paragraph (1) shall apply to the filling by promotion of a temporary vacancy not extending beyond four months, and it shall not be necessary for the appointing authority to adhere to the proportion indicated in column 2 of the Schedule against a post in filling by promotion such a temporary vacancy in that post. 

6.                Promotion (1) Where the method of recruitment by promotion has been prescribed in the Schedule – 

  (a)         it shall be made by selection on merit, irrespective of seniority in service; 

  (b)         for purposes of selection under clause (a) of this sub-paragraph, merit in relation to an officer, shall include – 

(i)             his performance at a test, whether oral or written or both, if such a test is ordered by the appointing authority to be held for the purpose of such selection;

                (ii)                the reports on his work and conduct by his superior officers;

(iii)           the enthusiasm shown by him in the various activities of the Secretariat;

(iv)                his academic qualifications;

(v)           his previous experience of the particular type of work which he will be required to perform if selected; and

(vi)           any other requirement which the appointing authority may lay down for eligibility for such promotion; and

(c)         all officers eligible for promotion to a particular grade shall be considered together and not in the order in which they are shown in the Schedule:

Provided that where the number of officers eligible for consideration is large, the appointing authority may lay down further criteria, eg. length of service, academic qualifications, etc. in order to reduce the number of officers to be considered to a reasonable figure vis-à-vis the number of vacancies to be filled as a result of such consideration:

Provided further that subject to availability of suitable candidates belonging to the Scheduled Castes or Scheduled Tribes possessing the qualifications prescribed for appointment, due regard shall be paid to the orders issued by the Central Government from time to time relating to promotion of such candidates by ‘selection’.

(2)           For the purpose of calculating the length of service put in by an officer in a grade(s), in cases where a minimum period of service has been prescribed for promotion to the next higher grade(s), the service rendered by the officer concerned before the reorganisation of the Secretariat on the 1st day of December, 1974, in the corresponding post(s)/grade(s) in the Secretariat, may also be taken into account. 

*Explanation I – For the removal of doubts it is hereby declared that for the purpose of this sub-paragraph for promotion to the post/grade of Legislative Officer, Protocol Officer, Executive Officer and Committee Officer, the service rendered by an officer in the post/grade of Senior Assistant and Assistant before the re-organisation of the Secretariat on the 1st day of December, 1974, may be taken into account and in making such promotion the seniority of the officer in the grade of assistant before such re-organisation shall be taken into consideration and in conformity with the practice followed in the Secretariat before such re-organisation. 

Explanation II - Where for promotion to a post, a minimum service in a particular grade or grades from which promotions to be made, has been prescribed, the service rendered by an officer in the corresponding grades or grades in the Pay & Accounts Office, Rajya Sabha, immediately prior to its merger with the Secretariat with effect from 1st March, 1984, shall also be taken into account in computing the requisite service.

(3)           The Secretary-General may, in exceptional cases, relax the period of service prescribed for promotion to a higher grade. 

*6A.         Appointment to posts not included in the Schedule                

“Subject to the proviso to Clause 4, appointment to posts of Joint Secretary and Additional Secretary shall be made by the Chairman.” 

Also, the Secretary-General may make appointments of suitable persons to a post or a class of posts not included in the Schedule, with the approval of the Chairman. 

7.             Direct Recruitment – Where the method of direct recruitment has been prescribed in the Schedule in the case of a post or class of posts- 

    (a)       the selection shall be made by a test from among persons  who possess the qualifications and satisfy the conditions prescribed by or under this Order for appointment thereto; 

    (b)       the Secretary-General shall determine whether the test to be held under clause (a) of this paragraph shall be written, oral or both; 

    (c)        the standard of the written test to be held under this paragraph shall be such as the Secretary-General may, from time to time, by order, prescribe; 

    (d)       the Secretary-General may, if he so considers necessary, prescribe by order any condition regarding experience, age or physical standard to be fulfilled by the candidates or any class of candidates for eligibility for direct recruitment to such post or class of posts in addition to the requirements as to the qualifications for appointment prescribed by or under this Order; and 

    (e)       subject to availability of suitable candidates belonging to the Scheduled Castes or Scheduled Tribes possessing the qualifications prescribed for appointment thereto, due regard shall be paid to the rules relating to reservation of posts for members of such Castes or Tribes in the Central Secretariat. 

8.                    Selection Boards – Subject to the provisions contained in this Order, the Secretary-General may constitute a Selection Board or Boards for recommending to the appointing authority suitable candidates for appointment to a post or class of posts. 

9.                Appointment to posts for which special type of experience or qualification is required For purposes of appointment by promotion or otherwise to a post for which a special type of experience or qualification is required, an officer, even though otherwise eligible for appointment to that post under the provisions of this Order, may not be considered for appointment, if the appointing authority is of opinion that he does not possess the required experience or qualification. 

10.           Age Limit (1) Unless otherwise prescribed in the Schedule, the age of an officer recruited to a post shall ordinarily be not less than 18 years and not more than 25 years on the date of his appointment, if he is not already serving in connection with the affairs of the Union or of a State. 

(2)           the Secretary-General may – 

    (a)       in the case where having regard to the higher educational or other qualifications of an officer recruited to a post, he considers it expedient so to do, or 

    (b)       in the case where an officer recruited to a post belongs to the Scheduled Casts or the Scheduled Tribes, relax in respect of such officer the maximum age limit specified in sub-paragraph (1) of this paragraph or prescribed under clause (d) of paragraph 7.                              

NOTE – If in any special case, Secretary-General exempts an officer from the maximum age limit, the officer concerned shall give an undertaking at the time of recruitment of the fact that the understands that he may not be able to earn full pension.

(3)           When the opinion of the Secretary-General an office appointed in the first instance in a temporary capacity to a post is likely to be made permanent in that post at a later date, the question of relaxation of the maximum age limit, if necessary, shall be considered at the time of his first appointment, though formal sanction to the relaxation of the maximum age limit may be accorded at the time the officer is confirmed in the post.             

NOTE – In the case of an officer who is below 25 years of age at the time he enters service in a temporary or officiating capacity but is over 25 years at the time of confirmation, the question of relaxation of the maximum age limit does not arise and no formal sanction to any relaxation of the maximum age limit would be required at the time of confirmation. 

11.                Relaxation of qualifications (1) The Secretary-General may, from time to time, if he is of opinion that in the interest of Parliamentary work it is expedient so to do, by a special or general order, relax the qualifications prescribed for a post in column 3 of the Schedule.

(2)           The Secretary-General may, in the case of an officer who holds a lien on any permanent post in the Secretariat or under the Central Government or a State Government or who has been declared quasipermanent in any post under the Central Government, relax the qualifications prescribed in column 3 of the Schedule for a post to which such officer is appointed by promotion or by permanent transfer or deputation.

(3)           The appointing authority may, for the purpose of filling by promotion a temporary vacancy not extending beyond four months in a post, relax the qualifications prescribed in column 3 of the Schedule for that post.

12.           Officers in service on the 1st December, 1974 Notwithstanding anything contained in this Order and the schedule, the claim of each officer who is in service of the Secretariat on the 1st day of December, 1974, shall be taken into consideration for appointment to a post in the Secretariat, on re-organisation from the 1st day of December, 1974 and while considering his claim for appointment to such post, the option, if any, given by him, may be taken into consideration but the appointing authority, shall, in deciding his case, give due regard to his suitability for any particular Service or post, his previous experience in the particular type of work which he will be required to perform if selected for that service or post, his academic qualifications, length of his service in the Secretariat and the reports on his work and conduct by his superior officers.

                If any question arises as to any orders under this paragraph, the decision of the Secretary-General shall be final.

*THE SCHEDULE

ANNEXURE

Post

Proportion of vacancies to be filled by

Method of Recruitment & Qualifications for Appointment

Rema-rks

Promotion

Deputation or transfer

Direct recruit

ment

 

THE LEGISLATIVE, EXECUTIVE AND ADMINISTRATIVE SERVICE

1. Director

100%

-

-

By selection from the grade of Deputy Secretary with a minimum of 3 years service in the grade or 6 years combined service in the grades of Deputy Secretary & Under Secretary / Pay & Accounts Officer in accordance with the seniority in the higher grade.

 Provided that if none is found suitable, the post may be filled by deputation of a suitable officer belonging to another service in the Secretariat or of a State Legislature Secretariat or State Higher Judicial Service/Central Class-I Service with a minimum of 12 years experience.

 

 

2. Deputy Secretary

100%

-

-

By selection from the grade of Under Secretary/Pay & Accounts Officer, with a minimum of 3 years service in the grade(s) or 8 years combined service in the grades of Under Secretary / Pay & Accounts Officer and Executive Officer/Committee Officer/Legislative Officer / Protocol Officer in accordance with the seniority in the higher grade.

 Provided that if none is found suitable, the post may be filled by deputation of a suitable officer belonging to another service in the Secretariat or of a State Legislature or State Judicial Service or Central Class-I Service with a minimum of 9 years experience failing which by direct recruitment.

 

 

3. Under Secretary, Pay & Accounts Officer

100%

-

-

By selection from the grade of Legislative Officer / Committee Officer/Protocol Officer/Executive Officer, with a minimum of 5 years service in the grade(s).

Provided that if none is found suitable, the post may be filled by deputation of a suitable officer belonging to another service in the Secretariat or of a State Legislature or State Judicial Service or Central Class-I Service with a minimum of 5 years experience, failing which by direct recruitment.

 

 

4. Legisla-tive / Commi-ttee /  Protocol /   Executive Officer

 

100%

-

-

By selection from the grade of Senior Assistant with a minimum of 5 years service in the grade or 10 years combined service in the grades of Senior Legislative/ Committee/ Protocol/ Executive Assistant and Legislative/ Committee/ Protocol/ Executive Assistant in accordance with the seniority in the higher grade.

 

5. Senior Legisla-tive / Commi-ttee / Protocol / Executive Assistant1

50%

-

50%

For promotion

By selection from the grade of Legislative/ Committee/ Protocol/ Executive Assistant with a minimum of 5 years service in the grade.

For direct recruitment

Through open competition from amongst candidates possessing Master’s Degree or Bachelor’s Degree in Law.

Provided that if a person has been in service in the Secretariat or in the Pay & Accounts Office on the 1st December, 1974 and possesses qualifications prescribed above, he may be permitted to appear in the competitive test held for the purpose.

 

 

6. Legisla-tive / Commi-ttee / Protocol / Executive Assistant2

66 2/3%

-

33 1/3%

For promotion

By selection from the grade of Senior Clerk with a minimum of 5 years service in the grade.

For direct recruitment

By open competition from amongst candidates with a minimum qualification of Graduation.

 

THE LIBRARY, REFERENCE, RESEARCH, DOCUMENTATION AND INFORMATION SERVICE

1. Director (LARRDIS)

100%

-

-

By selection from the grade of Joint Director with a minimum of 3 years service in the grade or 6 years combined service in the grades of Joint Director and Deputy Director in accordance with the seniority in the higher grade.

Provided that if none is found suitable, the post may be filled by deputation of a suitable officer from another service in the Secretariat or from the Government or State Legislature Secretariat with a minimum of 12 years experience in a Class-I post in the required field.

 

2. Joint Director

100%

-

-

By selection from the grade of Deputy Director with a minimum of 3 years service in the grade or 6 years combined service in the grades of Deputy Director and Assistant Director in accordance with the seniority in the higher grade.

Provided that if none is found suitable, the post may be filled by deputation of a suitable officer belonging to another service in the Secretariat or from Government or State Legislature Secretariat with a minimum of 9 years experience in a Class-I post in the required field, failing which by direct recruitment.

 

 

3. Deputy Director

100%

-

-

By selection from the grade of Assistant Director with a minimum of 3 years service in the grade.

 

 

 

 

 

Provided that if none is found suitable, the post may be filled by deputation of a suitable officer belonging to another service in the Secretariat or from Government or State Legislature Secretariat with a minimum of 5 years service in a Class-I post in the required field failing which by direct recruitment.

 

4. Assistant Director3

100%

-

-

By selection from the grade of Research Officer with a   minimum of 3 years service in the grade or 7 years combined service in the grades of Research Officer and Research Assistant in

 

 

 

 

 

accordance with the seniority in the higher grade.

 

 

4A. Research Officer4

100%

-

-

By selection from the grade of Research Assistant with a minimum of 5 years service in the grade.

 

 

5. Research Assistant

25%

-

75%

For promotion

By selection from the grade of Junior Library Assistant with a minimum of 5 years service in the grade and preferably possessing the qualification of Master’s Degree in one of the Social Sciences or Law Degree or other Post Graduate Degree.

 

 

 

 

 

For Direct Recruitment

Through open competition from amongst candidates possessing either (i) Master’s Degree or other Post-Graduate Degree in one of the Social Sciences (Preferably in Political Science, Public Administration and Economics, etc. or Sociology) or in Law; and/or (ii) Master’s Degree with higher academic qualifications, attainments or published works; at least 3 years experience of research, Journalism or of service in a Legislature Secretariat or a Research Oriented Library.

Desirable: -

Special Qualifications in Constitutional Law and/or Parliamentary Procedures; Knowledge of foreign languages and Indian languages other than the mother-tongue; Degree / Diploma in Library Science, documentation or research methods.

Age: - Below 30 years.

Provided that if a person is in the service in the Secretariat or in the Pay & Accounts Office on the 1st December, 1974, and possesses qualifications prescribed above, he may be permitted to appear in the competitive test held for the purpose.

 

 

6. Junior Library Assistant

-

-

100%

Through open competition from amongst candidates with a minimum qualification of Graduation and Degree or Diploma in Library Science.

Provided that if a person possessing the requisite qualifications is available within the Secretariat, he may be considered for the post.

 

 

 

 

THE VERBATIM REPORTING, PRIVATE SECRETARIES AND STENOGRAPHIC SERVICE

VERBATIM REPORTING SERVICE

1. Principal Chief Parliamentary Reporter5

100%

-

-

By selection from the grade of Chief Parliamentary Reporter with a minimum of 3 years service in the grade or 6 years combined service in the grades of Chief Parliamentary Reporter and Senior Parliamentary Reporter in accordance with the seniority in the higher grade.

Provided that if none is found suitable, the post may be filled by deputation of a suitable Officer from the Government or State Legislature Secretariat with a minimum of 12 years experience in a Class-I post in the required field.

 

2. Chief Parliamentary Reporter

100%

-

-

By selection from the grade of Senior Parliamentary Reporter, with a minimum of 3 years service in the grade or 6 years combined service in the grades of Senior Parliamentary Reporter and Parliamentary Reporter Grade-I in accordance with the seniority in the higher grade.

Provided that if none is found suitable, the post may be filled by deputation of a suitable officer from the Government or State Legislature Secretariat with a minimum of 9 years experience in a Class-I post in the required field, failing which by direct recruitment.

 

 

3. Senior Parliamentary Reporter

100%

-

-

By selection from the grade of Parliamentary Reporter Grade-I with a minimum of 3 years service in the grade.

Provided that if none is found suitable the post may be filled by deputation of a suitable officer from the Government or State Legislature Secretariat with a minimum of 5 years experience in a Class-I post in the required field, failing which by direct recruitment.

 

 

 

 

 

 

4. Parliamentary Reporter Grade-I

100%

-

-

By selection from the grade of Parliamentary Reporter Grade-II with a minimum of 3 years service in the grade.

Provided that if none is found suitable, the post may be filled on the basis of a departmental test from amongst Parliamentary Reporter Grade-II to judge the ability to report in English/Hindi at minimum speed of 180 words per minute.

 

 

5. Parliamentary Reporter Grade-II 6

100%

-

-

By selection from the grade of Junior Parliamentary Reporter with a minimum of 3 years service in the grade.

 

6. Junior Parliamentary Reporter

-

-

100%

By selection through open competition from amongst candidates possessing the following: -

(i)  Bachelor’s degree in any discipline;

(ii)       Minimum Shorthand speed of 160 w.p.m in English/Hindi;

(iii)      Minimum experience of 3 years in the stenographic line; and

(iv) Knowledge of computer operations & Word Processing.

 Provided that, if Personal Assistants and Stenographers within the Secretariat with a minimum of 5 years service in the grade(s) and possessing a minimum speed of 160 w.p.m in English/Hindi Shorthand are available, selection may be made therefrom.

 

PRIVATE SECRETARIES AND STENOGRAPHIC SERVICE

Chief Principal Private Secretary8

100%

-

-

By selection from the grade of Senior Principal Private Secretary with a minimum of 3 years service in the grade or 6 years combined service in the grades of Senior Principal Private Secretary and Principal Private Secretary in accordance with the seniority in the higher grade.

Provided that if none is found suitable, the post may be filled by deputation of a suitable officer from the Central or State Government with a minimum of 12 years experience in a Class-I post in the required field.

 

 

Senior Principal Private Secretary8

100%

-

-

By selection from the grade of Principal Private Secretary with a minimum of 3 years service in the grade or 6 years combined service in the grades ofPrincipal Private Secretary and Senior Private Secretary in accordance with the seniority in the higher grade.

 

 

 

 

 

Provided that if none is found suitable, the post may be filled by deputation of a suitable officer from the Central or State Government with a minimum of 9 years experience in a Class-I post in the required field.

 

Principal Private Secretary 100% - -

By selection from the grade of Senior Private Secretary with a minimum of 3 years service in the grade or 5 years combined service in the grades of Senior Private Secretary and Private Secretary   in accordance with the seniority in the higher grade.

Provided that if none is found suitable, the post may be filled by deputation of a suitable officer from the Central or State Government with a minimum of 5 years experience in a Class-I post in the required field.

 

 

Senior Private Secretary9  100% - -

By selection from the grade of Private Secretary with a minimum of 3 years service in the grade.

 

 

Private Secretary9 100% - -

By selection from the grade of Personal Assistant, with a minimum of 5 years service in the grade.

 

 

Personal Assistant9 50% - 50% For promotion -

25% by selection from the grade of Stenographer with a minimum of 5 years service in the grade.

25% by selection on the basis of competitive departmental examination limited to Stenographers who have rendered 3 years continuous service in the grade and possess a minimum speed of 120 words per minute in English/Hindi shorthand.

For direct recruitment -

50% by selection through open competition from amongst candidates with a minimum qualification of Graduation and possessing a minimum speed of 120 words per minute in English/Hindi shorthand.

Preference may be given to those knowing both English and Hindi stenography.

 

Stenographer 10 - - 100%

By selection through open competition from amongst candidates with a minimum qualification of Graduation and possessing a minimum speed of 80 words per minute in English/Hindi shorthand.

Preference may be given to those knowing both English and Hindi stenography.

Provided that if a person serving in the Secretariat possessing the prescribed qualifications is available, he may be considered for appointment to the post.

 

THE SIMULTANEOUS INTERPRETATION SERVICE

Principal Chief Parliamentary Interpreter10

100%

-

-

By selection from the grade of Chief Parliamentary Interpreter with a minimum of 3 years service in the grade or 6 years combined service in the grades of Chief Parliamentary Interpreter and Senior Parliamentary Interpreter in accordance with the seniority in the higher grade.

Provided that if none is found suitable, the post may be filled by deputation of suitable officer from the Government or State Legislature Secretariat with a minimum of 12 years experience in a Class-I post in the required field.

 

Chief Parliamentary Interpreter

100%

-

-

By selection from the grade of Senior Parliamentary Interpreter, with a minimum of 3 years service in the grade or 6 years combined service in the grades of Senior Parliamentary Interpreter and Parliamentary Interpreter Grade-I in accordance with the seniority in the higher grade.

Provided that if none is found suitable, the post may be filled by deputation of a suitable officer from the Government or State Legislature Secretariat with a minimum of 9 years experience in a Class-I post in the required field, failing which by direct recruitment.

 

 

Senior Parliamentary Interpreter

100%

-

-

By selection from the grade of Parliamentary Interpreter with a minimum of 3 years service in the grade.

Provided that if none is found suitable, the post may be filled by deputation of a suitable officer from the Government or State Legislature Secretariat with a minimum of 5 years experience in a Class-I post in the required field, failing which by direct recruitment.

 

 

Parliamentary Interpreter11

100%

-

-

By selection from the grade of Junior Parliamentary Interpreter with a minimum of 3 years service in the grade.

 

 

 

 

Junior Parliamentary Interpreter12

-

-

100%

By selection through open competition from amongst candidates possessing the following qualifications and experience -

I.  Hindi/English Interpreters

Essential Qualifications: -

Master’s Degree in Hindi with English language upto degree level or vice-versa.

Desirable: -

(i) 2 years experience in teaching, translation or interpretation work;

(ii) ability to converse and write fluently in the two languages used during Interpretation; and

(iii)          familiarity with the modern forms and usages in the two languages.

II.Regional Language Interpreters

Essential Qualifications: -

 Master’s Degree in English/Hindi with the Regional Language upto Degree level or vice versa.

Desirable: -

(i) 2 years experience in teaching, translation or interpretation work in regional language & Hindi/English and Degree in Hindi/English;

(ii) ability to converse and write fluently in two languages used during Interpretation; and

(iii) familiarity with the modern forms and usages in the two languages.

Preference may be given to those candidates who can interpret from Hindi to English or vice versa along with Regional Languages.

Note: The candidates so selected will have to undergo training in Interpretation for such period as may be specified by this Secretariat. They will also have to qualify in the departmental test with such standard of proficiency in interpretation as may be prescribed. Services of such person who fail to qualify in the test will be terminated without assigning any reason whatsoever. They may be required to perform non-interpretation duties as may be assigned to them from time to time.

Age: Below 30 years.

 

THE PRINTING AND PUBLICATIONS SERVICE

Chief Controller of Printing and Publications13

100%

-

-

By selection from the grade of Controller of Printing and Publications with a minimum of 3 years service in the grade or 6 years combined service in the grades of Controller of Printing and Publications and Assistant Controller of Printing and Publications in accordance with the seniority in the higher grade.

Provided that if none is found suitable, the post may be filled by deputation of a suitable Officer belonging to another service in the Secretariat or of State Legislature or Central Government Service with a minimum of 12 years experience in a Class-I post in the required field.

 

 

Controller of Printing & Publications

100%

-

-

By selection from the grade of Assistant Controller of Printing and Publications, with a minimum of 3 years service in the grade or 8 years combined service in the grades of Assistant Controller of Printing and Publications and Manager of Printing in accordance with the seniority in the higher grade.

Provided that if none if found suitable, the post may be filled by deputation of a suitable officer belonging to another service in the Secretariat or of a State Legislature or Central Government Service with a minimum of 9 years experience in Class-I post in the required field, failing which by direct recruitment.

 

 

Assistant Controller of Printing and Publications

100%

-

-

By selection from the grade of Manager of Printing with a minimum of 5 years service in the grade.

Provided that if none is found suitable, the post may be filled by deputation of a suitable officer from a State Legislature or Central Government Service with a minimum of 5 years service in a Class-I post in the required field, failing which by direct recruitment.

 

Manager of Printing

100%

-

-

By selection from the grade of Senior Printing Assistant with a minimum of 5 years service in the grade or 10 years combined service in the grades of Senior Printing Assistant and Printing Assistant, in accordance with the seniority in the higher grade.

Provided that if none is found suitable, the post may be filled by direct recruitment from amongst candidates possessing the following minimum qualifications: -

(i)        Graduation, with technical qualifications as a Printer/Proof Reader; and

(ii)       Supervisory experience in any of the large Government of India or State Government Printing Presses.

Age: Below 40 years.

 

 

Senior Printing Assistant

100%

-

-

By selection from the grade of Printing Assistant with a minimum of 5 years service in the grade.

Provided that if none is found suitable, the post may be filled by direct recruitment from amongst candidates with a minimum qualification of Graduation and possessing technical experience as Printer/Proof Reader in any of the large Government of India or State Government Presses for a period of at least 5 years.

 

Printing Assistant

100%

-

-

By selection from the grades of Proof Reader and IBM Operator with a minimum of 5 years service in the grade.

 

Proof Reader

66 2/3%

-

33 1/3%

For promotion -

By selection from the grade of Junior Proof Reader with a minimum of 5 years service in the grade subject to their passing the prescribed test in Proof reading.

For direct recruitment -

By selection from amongst candidates possessing the following minimum qualifications and experience: -

(i)        Graduation;

(ii)       3 years experience as Proof Reader in a large Government or Private Press;

(iii)      Knowledge of English and Hindi essential; and

(iv)     Knowledge of printing desirable.

Age: Below 30 years.

 

 

IBM Operator

-

-

100%

By selection from amongst candidates with a minimum qualification of Graduation and possessing a speed of at least 50-60 words per minute in English/Hindi typewriting, preferably both.

Age: Below 25 years.

 

Xerox Operator

50%

-

50%

For promotion -

By selection from the grades of Resograph Operator, Adrema Operator with a minimum of 3 years service in the grade.

For Direct Recruitment -

By selection from amongst candidates with a minimum qualification of Higher Secondary and 3 years experience in the field.

 

 

Junior Proof Reader14

-

-

100%

By selection from amongst candidates possessing the following minimum qualifications and experience: -

(i)        Graduation;

(ii)       Knowledge and English and Hindi essential; and

(iii)      3 years experience in a large Government or Private Press desirable.

 

 

Adrema Operator

-

-

100%

By selection from amongst candidates possessing the following qualifications and experience: -

(i) Matriculation or equivalent qualification;

(ii)   High skill and experience in the operation of Adrema system of machines; and

(iii)      Knowledge of matters relating to printing / embossing.

Age: Below 30 years.

Provided that if a person possessing the prescribed qualifications is available within the Secretariat, he may be considered for appointment to the post.

 

Reso-graph Operator 15

100%

-

-

By selection from the grades of Chamber Attendant, Attendant Grade-II with a minimum service of 5 years in the grade(s).

 

Binder Grade-I

100%

-

-

By selection from the grade of Binder Grade-II with a minimum of 5 years service in the grade.

 

Binder Grade-II

-

-

100%

By selection from amongst candidates possessing the following minimum qualifications and experience: -

(i)  Middle standard with good knowledge of English and Hindi;

(ii)  Ability to work on cutting, stitching and Perforating Machines;

(iii)   Ability to do folding, pasting, counting and sewing; and

(iv)     At least 5 years experience in binding work.

 

Provided that if a person possessing the prescribed qualifications is available in the Secretariat in the grade of Chamber Attendant, he may be considered for appointment to the post.

 

 

 

 

THE EDITORIAL AND TRANSLATION SERVICE

Principal Chief Editor16

100%

-

-

By selection from the grade of Chief Editor with a minimum of 3 years service in the grade or 6 years combined service in the grades of Chief Editor and Senior Editor in accordance with the seniority in the higher grade.

Provided that if none is found suitable, the post may be filled by deputation of a suitable officer from the Government or State Legislature Secretariat with a minimum of 12 years experience in a Class-I post in the required field.

 

 

Chief Editor

100%

-

-

By selection from the grade of Senior Editor with a minimum of 3 years service in the grade or 6 years combined service in the grades of Senior Editor and Editor in accordance with the seniority in the higher grade.

Provided that if none is found suitable, the post may be filled by deputation of a suitable officer belonging to another service in the Secretariat or from the Government or State Legislature Secretariat with a minimum of 9 years experience in a Class-I post in the required field, failing which by direct recruitment.

 

Senior Editor

100%

-

-

By selection from the grade of Editor with a minimum of 3 years service in the grade or 5 years combined service in the grades of Editor and Assistant Editor in accordance with the seniority in the higher grade.

Provided that if none is found suitable, the post may be filled by deputation of a suitable officer belonging to another service in the Secretariat or from Government or State Legislature Secretariat with a minimum of 5 years experience in a Class-I post in the required field, failing which by direct recruitment.

 

Editor

100%

-

-

By selection from the grade of Assistant Editor with a minimum of 3 years service in the grade.

 

Assistant Editor

100%

-

-

By selection from the grade of Translator with a minimum of 5 years service in the grade.

Provided that if none is found suitable, the post may be filled by direct recruitment through open competition from amongst candidates possessing the following qualifications and experience: -

(i)        Master’s Degree in Hindi or English with English and Hindi respectively as subjects at the Degree level; or Master’s Degree in Sanskrit with Hindi and English as subjects at the Degree level; and

(ii)  Minimum experience of 7 years in translation/editing work, preferably in legal and technical fields.

Age: Below 35 years.

 

 

Translator

-

-

100%

By selection through open competition from amongst candidates possessing the following qualifications and experience -

(i)        Master’s Degree in Hindi or English with English and Hindi respectively as subjects at the Degree level; or Master’s Degree in Sanskrit with Hindi and English as subjects at the Degree level;

(ii)       Experience of technological work in Hindi and/or translation work into Hindi and vice-versa.

(iii)      Ability to translate Hindi speeches into English and vice-versa; and

(iv)     Experience of 2 years or more in translation work.

Provided that if a person possessing the prescribed qualifications is available in the Secretariat, he may be considered for appointment to the post subject to passing the prescribed test.

Age: Below 30 years.

 

THE WATCH AND WARD, DOOR KEEPING AND SANITATION SERVICE

Director (Security)17

-

100%

-

By selection of a suitable officer of the rank of DIG from the Indian Police Service.

 

Joint Director(Security) 17

 

50%

50%

-

For Promotion -

By selection from the grade of Deputy Director (Security) with a minimum of 3 years service in the grade or 6 years combined service in the grades of Deputy Director (Security) and Assistant Director (Security) in accordance with seniority in the higher grade.

For Deputation -

By selection of a suitable officer from the IPS/Para-military forces in the Junior Administrative Grade / Selection grade.

 

Deputy Director (Security)

100%

-

-

By selection from the grade of Assistant Director (Security) with 3 years service in the grade or 5 years combined service in the grades of Assistant Director (Security) and Security Officer / Marshal.

Provided that if none is found suitable, the post may be filled by deputation of a suitable officer possessing the required qualification, failing which by direct recruitment.

 

Assistant Director (Security)

100%

-

-

By selection from the grade of Security Officer/Marshal with a minimum of 3 years service in the grade.

 

Security Officer / Marshal

100%

-

-

By selection from the grade of Senior Security Assistant with a minimum of 5 years service in the grade or 10 years combined service in the grades of Senior Security Assistant and Security Assistant Grade-I in accordance with the seniority in the higher grade.

 

Senior Security Assistant

100%

-

-

By selection from the grade of Security Assistant Grade-I with a minimum of 5 years service in the grade.

 

Security Assistant Grade-I

100%

-

-

By selection from the grade of Security Assistant Grade-II with a minimum of 5 years service in the grade.

 

Security Assistant Grade-II 18

25%

-

75%

For Promotion -

By selection from the grade of Senior Security Guard with a minimum of 5 years service in the grade.

For Direct Recruitment -

By selection from amongst candidates possessing the following qualifications and experience: -

(i) Graduate with good record in NCC and/or sports or who have passed Higher Secondary or equivalent examination with 2 or 3 years satisfactory service in Police, Army or Fire Fighting Organisations.

(ii) Basic knowledge in Computers which will be judged by conducting a test with such standard of proficiency as may be prescribed.

 

Senior Security

Guard19

100%

-

-

By selection from the grade of Security Guard with a minimum of 5 years service in the grade.

 

Security Guard

Grade-II20 

100%

-

-

By selection from the grade of Security Guard Grade-III with a minimum of 5 years service in the grade.

 

Security Guard

Grade-III 20

-

-

100%

By selection from amongst ex-servicemen/Police Personnel and Para-Military forces with a minimum qualification of Matriculation.

Provided that if a person serving in the Secretariat is found suitable and possesses the prescribed qualifications, he may be considered for appointment to the post.

 

Sanitary Attendant Grade-II  21

100%

-

-

By selection from the grades of Farash and Sanitary Attendant Grade-III with a minimum of 5 years service in the grade(s).

 

 

 

Sanitary Attendant Grade-III  22

-

-

100%

By selection from amongst candidates preferably possessing qualification of Middle standard.

 

 

Farash22

-

-

100%

By selection from amongst candidates possessing qualification of Middle standard.

 

 

THE CLERKS, TYPISTS, STAFF CAR DRIVERS AND DESPATCH RIDERS SERVICE

Senior Clerk

100%

-

-

(i)        75% by selection from the grade of Junior Clerk with a minimum of 5 years service in the grade.

(ii)       25% by selection on the basis of a competitive departmental examination limited to Junior Clerks with a minimum of 3 years service in the grade.

 

 

Junior Clerk

25%

-

75%

For promotion -

By selection on the basis of competitive departmental examination open to regular employees in the Secretariat having a minimum typing speed of 40 words per minute in English/Hindi typewriting and qualifications of Matriculation or equivalent.

For direct recruitment -

By selection through open competition from amongst candidates with a minimum educational qualification of Graduation or equivalent and possessing a mini mum speed of 40 words per minute in English/Hindi typewriting.

Preference may be given to persons knowing both Hindi and English typewriting.

 

 

Staff Car Driver (Special Grade) 23

 

100%

-

-

By selection from the grade of Staff Car Driver Grade-I with a minimum of 3 years service in the grade.

 

Staff Car Driver Grade-I

100%

-

-

By selection from the grade of Staff Car Driver Grade-II with a minimum of 6 years service in the grade.

 

 

Staff Car Driver Grade-II 24

100%

-

-

(i)  75% by selection from the grade of Staff Car Driver (Ordinary Grade) with a minimum of 9 years service in the grade.

(ii)   25% by departmental test by selection from persons in the grades of Staff Car Driver (Ordinary Grade) and Despatch Rider, possessing a valid driving licence, with 5 years continuous service in therespective grades.

 

Staff Car Driver (Ordinary Grade) 24

50%

-

50%

For Promotion -

By departmental test by selection from amongst regular employees of the Secretariat possessing: -

(i) Matriculation or equivalent qualification;

(ii) A valid driving licence; and

(iii)Skill and experience in driving.

Failing which by direct recruitment.

For Direct Recruitment -

By selection from amongst candidates possessing: -

(i) Matriculation or equivalent qualification;

(ii)     A valid driving licence; and

(iii)  Skill and experience in driving.

 

 

Cleaner-cum-Helper25

-

-

100%

By selection from amongst candidates possessing –

(i)   High School/Matric/Tenth Pass;

(ii)   working knowledge of English and Hindi;

(iii)  thorough knowledge of traffic regulations;

(iv)  ability to locate faults and carry out minor running repairs in addition to usual jobs such as –

(a)    changing of wheels,

(b)    tyre pressure checking,

(c)   radiator water level checking,

(d)  wet and dry washing of the vehicles, etc.

Preference will be given to persons holding commercial driving licence.

Provided that before direct recruitment is resorted to, members of staff of the Secretariat possessing the requisite qualifications, skill and experience, shall be considered for appointment to the post on the basis of departmental test.

 

THE MESSENGER SERVICE

Personal Attendant to Chairman26

100%

-

-

By selection from the grades of Chamber Attendant and Attendant Grade-II.

Provided that if none is found suitable, appointment may be made from amongst other categories of officers serving in the Secretariat or from outside Secretariat.  A person appointed from outside the Secretariat shall vacate his post and cease to

 

 

 

hold any post in the Secretariat on expiration of the term of office of the Chairman.

 

 

Senior Chamber Attendant 27

100%

-

-

By selection from the grade of Chamber Attendant with a minimum of 5 years service in the grade.

 

 

Chamber Attendant 27

100%

-

-

By selection from the grade(s) of Attendant Grade-II   and Attendant Grade-III with a minimum of 5 years service in the grade(s).

 

 

Attendant Grade-II 27

100%

-

-

By selection from the grade of Attendant Grade-III with a minimum of 5 years service in the grade, provided he has passed Middle Class.

 

Attendant Grade-III27 

-

-

100%

By selection from amongst candidates possessing working knowledge of English and Hindi of Middle standard, with preference to Matriculates and persons knowing cycling or holding driving license.

 

 

*Inserted vide The Rajya Sabha Secretariat (Methods of Recruitment and Qualifications for Appointment) (Amendment) ) Order, 1994 w.e.f. 1.5.1994

*First inserted by the Rajya Sabha Secretariat  (Methods of Recruitment and Qualifications) (Amendment) Order, 1976   and substituted by Rajya Sabha Secretariat (Methods of Recruitment and Qualifications for Appointment) (Amendment) Order, 1980, with effect from 10.6.80 and 1.3.84
*Inserted vide The Rajya Sabha Secretariat (Methods of Recruitment and Qualifications for Appointment) (Amendment) Order, 1994 w.e.f. 1.5.1994
* Substituted vide The Rajya Sabha Secretariat (Methods of Recruitment and Qualifications for Appointment) (Amendment) Order, 1994 w.e.f 1.5.1994
1 Revised designation w.e.f 1.1.96 vide Recruitment and Conditions of Service Order dated 7.5.1999
2 Revised designation w.e.f 1.1.96 vide Recruitment and Conditions of Service Order dated 7.5.1999
3 Substituted vide Rajya Sabha Secretariat (Methods of Recruitment and Qualifications for Appointment) (First Amendment) Order, 2001 dated 10/1/2001
4 Inserted vide Rajya Sabha Secretariat (Methods of Recruitment and Qualifications for Appointment) (First Amendment) Order, 2001 dated 10/1/2001
5 Revised designation w.e.f 1.1.96 vide Recruitment and Conditions of Service Order dated 7.5.1999

 

6 Substituted vide Rajya Sabha Secretariat (Methods of Recruitment and Qualifications for Appointment) (First Amendment) Order, 2001 dated 10/1/2001

7 Inserted vide Rajya Sabha Secretariat (Methods of Recruitment and Qualifications for Appointment) (First Amendment) Order, 2001 dated 10/1/2001

8 Revised designation w.e.f 1.1.96 vide Recruitment and Conditions of Service Order dated 7.5.1999

9 Revised designation w.e.f 1.1.96 vide Recruitment and Conditions of Service Order dated 7.5.1999 

10 Revised designation w.e.f 1.1.96 vide Recruitment and Conditions of Service Order dated 7.5.1999

11 Substituted vide Rajya Sabha Secretariat (Methods of Recruitment and Qualifications for Appointment) (First Amendment) Order, 2001 dated 10/1/2001

12 Inserted vide Rajya Sabha Secretariat (Methods of Recruitment and Qualifications for Appointment) (First Amendment) Order, 2001 dated 10/1/2001

13 Revised designation w.e.f 1.1.96 vide Recruitment and Conditions of Service Order dated 7.5.1999

14 Revised designation w.e.f 1.1.96 vide Recruitment and Conditions of Service Order dated 7.5.1999

15 Revised designation w.e.f 1.1.96 vide Recruitment and Conditions of Service Order dated 7.5.1999

16 Revised designation w.e.f 1.1.96 vide Recruitment and Conditions of Service Order dated 7.5.1999

17 Inserted vide Rajya Sabha Secretariat  (Methods of Recruitment and Qualifications for Appointment) (Second Amendment) Order, 2001 dated 15.2.2001

18 Substituted vide Rajya Sabha Secretariat (Methods of Recruitment and Qualifications for Appointment) (Amendment) Order, 2000 dated 29.12.2000

19 Substituted vide Rajya Sabha Secretariat (Methods of Recruitment and Qualifications for Appointment) (Amendment) Order, 2002 dated 2.7.2002

 

20 Posts merged and designated as Security Guard (Rs. 3200-85-4900) w.e.f. 30.4.1999 vide Order No. RS/1/2000-Perl. dated 31.7.2000

21 Revised designation w.e.f 1.1.96 vide Recruitment and Conditions of Service Order dated 7.5.1999

22 Revised designation w.e.f 1.1.96 vide Recruitment and Conditions of Service Order dated 7.5.1999

23 Inserted vide Rajya Sabha Secretariat (Methods of Recruitment and Qualifications for Appointment) (Third Amendment) Order, 2001 dated 20.12.2001.

 

24 Substituted vide Rajya Sabha Secretariat (Methods of Recruitment and Qualifications for Appointment) (Third Amendment) Order, 2001 dated 20.12.2001

25 Inserted vide Rajya Sabha Secretariat (Methods of Recruitment and Qualifications for Appointment) (Third Amendment) Order, 2001 dated 20.12.2001

 

26 Revised designation w.e.f 1.1.96 vide Recruitment and Conditions of Service Order dated 7.5.1999

27 Revised designation w.e.f 1.1.96 vide Recruitment and Conditions of Service Order dated 7.5.1999